Project Details

Best Buddies Prom

Timeline

• Start Date: 1/8/18

• Milestone #1: Fundraising until completion date

• Milestone #2: Assign small assignments to presidency members by 2/1/18

• Milestone #3: Reserve room, find DJ or speakers, and tables/chairs by 2/28/18

• Milestone #4: Make decorations/props, plan food, create music playlist by 3/31/18

• Milestone 5: Notify buddies and members starting 2/1-4/1

• Milestone 6: Make food and set up room on 4/6 or 4/13

• End date: 4/13/18 or 4/6/18

• Turn in pictures and receipts as proof of completion

Budget

4/3 or 4/10 Food $100-$150

2/28/18 Room $0

3/30/18 Decorations $50-$75

2/28/18 Tables & chairs $0 (hopefully)

3/31/18 Music $0

2/28/18 Speaker Rental $0-$50

 Cups, plates, etc. $20

4/1/18 Camera $0

Total

$170-$295*

*SUU might pay half depending on acceptance

Project Checklist

• Fundraise

  • $19.89 letter

  • Restaurant nights

  • Donations

  • Sponsors

  • Yard Sale? Car wash? Etc.

• Take pictures of activities throughout the year

• Reserve room on SUU campus

• Talk to SUU about renting speakers or find a DJ

• Talk to SUU about renting tables and chairs

• Bring tablecloths and cameras from home

• Buy streamers, paper, and sticks, for decorations and photo booth props

• Make props and decorations

• Ask members and presidency for any costumes, hats, props, etc.

• Plan food for event

• Create music playlist and get ideas from members/presidency

• Create flyer, email, text, and social media post to notify members of event

• Remind members of event periodically

• Make or buy food

• Buy plates, cups, and utensils if necessary

• Set up room, decorations, music, tables, chairs, food, and photo booth.

• Take pictures throughout process

• Create End of the Year PowerPoint

• Turn in for grade

Documentation Plan

• Take pictures

  • Fundraisers

  • Making decorations

  • Each part of event

    • Music/Speakers

    • Food Table

    • Photo booth

    • Dancing

  • Photo booth

  • Receipts

• Screenshots

  • Emails sent to members

  • Flyers

  • Facebook and Instagram posts

• End of the Year PowerPoint shown at Best Buddies Prom

Potential Obstacles

I can think of a few obstacles that I might run into while doing this project.

• Time: Time in general is limited at times and while wanting to put all of my focus into Best Buddies Prom things like school and work might get in the way.

  • Solution: This can be avoided by managing my time and not procrastinating. If I stick to my timeline it should be successful.

• My stress level: I normally thrive in high-stress environments but with how large this project is my stress will be through the roof.

  • Solution: Luckily I have an awesome presidency that can help me conquer this project and if I plan and work ahead the work load will be lighter towards the end causing less stress.

• Flakey people: Various parts of this project are going to rely on other people completing their task. Things like fundraising, providing props/decorations/ tables, etc. Someone saying they will do something and don’t end up completing it can put a lot of stress on me.

  • Solution: If I stick to the plan I will have enough time to compensate for what others can’t complete. It will also be helpful to give them small tasks beforehand to see how they handle something simple. I also need to trust my volunteers and realize they are taking time out of their lives to help me.

• Any part of my project falling through: room reservation confusion, not enough food, no one shows up, etc.

  • Solution: No matter what happens I need to realize that this project doesn’t have to be perfect. Things happen and that’s okay. Best Buddies Prom is about making the kids with disabilities shine. If they have fun and enjoy it then that is all that matters.